Company Secretary Services in Singapore
Atriox offers corporate secretarial services to businesses in Singapore. We have a team of professional and experienced corporate secretaries to advise the Board and ensure good corporate governance in the company.
What Is a Corporate Secretary?
The corporate or company secretary will be the primary officer in charge of numerous administrative and reporting responsibilities a company is required to adhere to all the regulatory requirements set by ACRA and IRAS. He/She also holds the role of an advisor to the board of directors and top management on their statutory obligations.
Why do I need a company secretary?
ACRA stipulates that it is compulsory for all every company to appoint a corporate secretary within 6 months of its incorporation. Only sole proprietorship and limited liability partnership (LLP) business entities are not required to appoint a company secretary.
Outsourcing company secretary services
Outsourcing corporate secretary duties is a great way for companies to save time and money, especially for non-residents of Singapore. A Corporate secretary must be either:
Singapore resident - Singapore Citizen or Permanent Resident
Hold a Singapore Employment Pass / Entrepreneur Pass / Dependant Pass
A qualified corporate secretary need to possess the required qualifications and should have been practicing as a corporate secretary for 3 or more of the 5 years before appointment. It is also important that the corporate secretary appointed fully understand the law and statutory requirements. The sole director or shareholder cannot be assigned as a corporate secretary at the same time.
For most businesses in Singapore, there is no need for a full-time secretary. Hence, outsourcing the corporate secretary role is more cost-saving and able to ensure the secretarial responsibilities are being handled by experienced and certified professionals.
Atriox is your trusted partner for Singapore company secretary services
Atriox Management understands special needs of companies in different business sectors in Singapore or foreign companies trying to establish presence in Singapore, which enable us to provide practical advice, allowing management to focus on running the business. Together with our accounting and tax services, Atriox Management is able to offer synergistic value to our clients by being a one-stop service provider.
For more information about Atriox's corporate secretarial services, read more:
Risks of not appointing
a qualified company secretary
Singapore corporate secretary is required to identify and prevent non-compliance with Singapore Companies Act. Failure to adhere to compliance will result in hefty fines, penalty and imprisonment. Engaging professional and experienced corporate secretary provider is crucial for your business compliance.
Some of the common offences and possible mistakes if you do not have a reliable corporate secretary:
Failure to create business resolutions
Failure to notify registrar of changes in situation of business hours, registered address, changes in Directors and officers
Non-compliance with Companies Act and Companies Regulations
Improper record management
Non-compliance may lead to severe penalties such as fines, imprisonment and removal of director or corporate secretary from his/her appointment
Failure to comply with statutory filing deadlines
Failure to lodge Annual Returns within one month from holding the Annual General Meeting
When should we appoint a company secretary?
All companies are required to appoint a company secretary within 6 months of its incorporation of the business.
Note: The company secretary position must not be vacant for more than 6 months, or may face a fine of up to $1,000.
Can I be a corporate secretary in my own company?
Only if you are fulfilled the below requirement:
Possess the required qualification
Practicing as a corporate secretary for at least 3 years of the 5 years before appointment.
Not the sole director of your company (Required to have more than 1 director in your company)
Does a Singapore branch office need to appoint a company secretary?
It is not compulsory for a Singapore branch office to appoint a company secretary.
Can my company secretary help me open a corporate bank account?
A company secretary is able to assist you to open a corporate bank account.
Most of the required documents for opening a corporate account at any bank need to be certified only by the company secretary or one of the directors of the company. Co-sign by the company secretary is needed by some banks if you are the only director in your company.
How do I terminate the services of our company secretary?
Requesting the company secretary to resign would be the best method. However, the board can also approve a resolution to terminate the company secretary and notify ACRA within 14 days.
How to change company secretary in Singapore?
You can prepare and submit the following documents:
Resignation letter of the previous company secretary
Directors’ resolution accepting the resignation of the previous secretary and appointing the new company secretary
Fill up the Form 45B which indicates the consent of the new company secretary to take up the appointment
Lodgment to notify ACRA of the changes within 14 days.